Grants Manager (International Post Award)

In the Crick's Post Award Grants Team.

Part of Crick Operations.

The Grants Manager role at the Crick reports to the Head of Grants Management. They provide support as required to the Senior Grants Managers in all aspects of external contract administration and those Crick staff associated with the development of proposals and Finance staff following activation of awards. Where appropriate, they also liaise with external funding bodies and HEI colleagues in all aspects of grant administration.The objectives of the role include: advising staff seeking external funding for research, innovation and research support; the timely sourcing and dissemination of grant funding opportunities; providing administrative support for the Grants Management System; maintaining all necessary documentation related to external grant applications as well as awarded projects; managing the accurate transfer of information between the Grants Management and Finance Systems.

Key information

Job reference
Competitive with benefits, subject to skills and experience.
Application close date
10 August 2021, 00:00 BST
Hours per week
36 (full time)
Posted 20 July 2021

Key responsibilities

These include but are not limited to:

  • Responsible for the post award administrative and financial management of a significant number of EU/International research grants and others as required.
  • Providing active project management and support with regards to meet the funding requirements of EU/International research projects and reporting of financial claims.
  • Supporting Group Leaders and Service Delivery Partners with regards to the planning and preparation of budget plans and providing guidance in relation to the eligibility of expenditure in relation to grant regulations and budgetary spend, including the prompt dealing with individual queries and requests for cost authorisations.
  • Working closely with Human Resources Team with regards to the approval process of staff to individual projects, paying particular attention to budget control.
  • To monitor and record any fluctuations in FX Rates that may affect the overall budget of individual projects and notify grant holders accordingly to assist them with the financial management of their projects.
  • Preparing interim and final funding claims, within set deadlines, by liaising with institute staff, ensuring conformity and verification of expenditure (using university accounting systems) and taking responsibility for collation of evidence trail to justify expenditure reported and as required for audit.
  • Reviewing report narrative to ensure compliance with claim and funder’s requirements
  • Managing the distribution of grants (pre-financing, interim and final) to partners, where the university is the coordinating institution.
  • Liaising with EU/International Funders with regards to any requests for information/replies, financial management issues and amendments, in liaison with the Senior Grants Manager (Operations).
  • Maintenance of robust record keeping systems including Timesheets (to comply with institute, funder and audit requirements).
  • Assistance with regards to audit preparation, participation at audit inspections (Institute, funder and European Commission audit visits) and audit follow up on projects.
  • To attend and give presentations, containing financial information and advice, at post award meetings of EU/International Funders, Group Leaders and International partners, where necessary.
  • Keep up to date with the latest developments in EU/International funding and those related to financial management and administration.
  • Any other duties or tasks that may arise during the course of the day to day activities of the section e.g. problem solving.
  • To support the Senior Grants Manager (Operations) in the ongoing development and updating of Post Award systems processes to be implemented/revised to ensure compliance with EU/International post award reporting requirements

Key experience and competencies

The post holder should embody and demonstrate our core Crick values: bold, imaginative, open, dynamic and collegial, in addition to the following:

The successful candidate should have:

  • An excellent knowledge and practical experience of financial accounting and administration
  • Be highly numerate, and use key software packages including MS Excel and Workday (or other equivalent software).
  • You will have awareness and proven professional experience of specialist European funding programmes including the EU R&D Framework Programmes (e.g. Horizon 2020).
  • An excellent communicator, you will be proficient in time management, meticulous attention to detail, work well under pressure and have proven organisational skills.
  • This is an ever changing and challenging environment and we will require someone with a high degree of competency in both numeracy and general administrative skills to build on the development of the service and to support any future changes.


Qualifications, experience and competencies

  • Sound knowledge and experience in Grant Management
  • Technical expertise in European Framework Grant Management
  • Ability to work independently and also capable of interacting within a group


Qualifications, experience and competencies

  • Degree