Reports to: Director of Safety Health and Compliance
This is a full-time permanent position on Crick terms and conditions of employment.
The Crick is a world-leading centre of biomedical research and innovation. It promotes connections between researchers across disciplines and between academic institutions, healthcare organisations and businesses. Dedicated to research excellence, the Crick has the scale, vision and expertise to tackle the most challenging scientific questions that underpin our understanding of human health and disease.
Conducting world-class biomedical research safely, sustainably and successfully in central London is a significant undertaking. The scale and complexity of the science requires a highly professional and effective Safety, Health and Compliance team.
The Head of Policy and Assurance is a new role within the Safety, Health and Compliance (SHC) team at the Crick Institute. The team provides safety, health and compliance advice and support to the Institute so as to ensure it remains legally compliant, meets its regulatory duties and internal policy objectives. Safety, Health and Compliance reports via the Director to General Counsel. The service holds its own budget and has its own specific management responsibilities as well as the Crick-wide role described above.
The Head of Policy and Assurance is a new role within SHC and is responsible for leading the development and implementation of a wide range of quality-based compliance management systems for health and safety, environmental protection, radiation protection, safeguarding and other regulatory obligations.
The role will lead on the development of relevant assurance mechanisms to enable the collection and analysis of data to deliver compliance performance reporting based on key and safety performance indicators (KPI’s, SPI’s). The postholder is responsible for developing a policy framework that delivers safety, health and compliance objectives and commitments. Managing a small team, the postholder has oversight of clinical and research compliance, audit programme, assurance systems and training and competency. This role has no budget responsibilities and four direct reports.
These include but are not limited to:
- Manage the policy, assurance and compliance team (including Clinical Compliance Manager, Audit and Systems Manager, Training and Competency Manager and Assurance and Systems Coordinator).
- Develop comprehensive policy, procedural and guidance framework for regulatory management, health and safety and other relevant compliance requirements.
- Develop and deliver assurance processes and systems to ensure the monitoring of safety, health and compliance performance including production of Key Performance Indicators and Safety Performance Indicators. Ensure robust data collection and translate into management information.
- Work with the Director to provide performance reports for the Crick Board and Executive Committee.
- Support the Project Management Office to deliver the Health and Safety Improvement Programme (HSIP) and ensure integration of programme outcomes into business as usual for the Institute and SHC team.
- Deliver, with the Business Support Manager, continual improvement projects in relation to regulatory compliance and ensuring policy objectives are delivered.
- Ensure, working with the Audit and Systems Manager, the development and delivery of relevant, quality-based safety, health and compliance management systems.
- Regularly perform regulatory compliance analyses to ensure the register regulatory impacts is up to date and address any new obligations and duties.
- Working with the Director and Deputy Director of SHC, support the delivery of a culture change programme.
- Support the Training and Competency Manager to deliver necessary development programmes.
- Oversee the work of the Clinical and Research Compliance Manager ensuring continued HTA and HFEA compliance, and, where relevant, the implementation of Good Clinical Practice and Good Laboratory Practice.
- Support Group Leaders and Science Technology Platform Heads, where requested, to achieve accreditation International and UK standards.
- Work with the Director and Business Support Manager to manage related governance systems and reporting to relevant Committees.
- Regularly monitor and review performance data and management systems to ensure best practice in health and safety management, regulatory management and compliance.
- Oversee the delivery of a comprehensive audit and inspection programme, as well as effective reactive investigation of any incident and compliance failing.
- Oversee, through the work of the Assurance and Systems Coordinator, the development and maintenance of technology and IT platforms that support the delivery of best practice and provide robust and accurate management information.
Key experience and person specifications
The post holder should embody and demonstrate our core Crick values: Bold, Imaginative, Open, Dynamic and Collegiate, in addition to the following:
- Experience in leading the implementation of a safety, health and compliance programme in a research institute or similar environment at a management level.
- Comprehensive understanding of current regulatory obligations and compliance requirements and a knowledge of relevant policy, legislation, sector standards and guidance.
- Experience in managing developed systems development and processes to support effective organisation-wide health, safety and compliance business approaches and working practices.
- Experience in establishing and managing performance monitoring frameworks within a context that matches the scale and complexity of the Crick environment.
- Demonstrable experience in producing accurate policy documentation, succinct reports and briefings to governance and executive committees.
- Excellent communication skills with experience in successfully influencing sustainable and safe working practices within a scientific research institute or similar environment.
- Strategic thinking and outcomes focused with proven ability to see the big picture and inform or adapt working priorities accordingly.
- Demonstrate ability to be responsive and flexible when required.
- Proven ability to credibly influence peers and senior leaders to gain engagement, contribution and commitment to the development and delivery of strategies and activities.
- Strong stakeholder and relationship management skills – proven ability to enable collaborative action to a desired goal.
- Ability to negotiate needs and manage expectations across multiple stakeholders.
- Financial budget, procurement and risk management experience.
- Professional presentation and workshop facilitation skills.
- Ability to demonstrate a high level of professional judgement competence across all work accountabilities as well as the ability to work as a team player.
- Degree in relevant discipline or equivalent experience
- Knowledge and understanding of Health and Safety legislation.
- Qualified to act as a Lead Auditor.
- Experience in leading the implementation of a Health and Safety or office Regulatory and Compliance systems.
- Experience in managing business systems and processes.
- Working towards a relevant professional qualification / recognition related to Health and Safety or Compliance and Regulation management in business.