Philanthropy Support Officer

In the Crick's Philanthropy Team.

Part of Crick Operations.

The Philanthropy Support Officer will provide administrative and operational support across the Crick Philanthropy team.

Key information

Job reference
R551
Salary
From £33,600 per annum, subject to skills and experience.
Application close date
23 January 2022, 23:59 GMT
Hours per week
36 (full time)
Posted 10 January 2022

Philanthropy Support Officer

This is a full-time, permanent position on Crick terms and conditions of employment.

About us

The Francis Crick Institute is a biomedical discovery institute dedicated to understanding the fundamental biology underlying health and disease. Its work is helping to understand why disease develops and to translate discoveries into new ways to prevent, diagnose and treat illnesses such as cancer, heart disease, stroke, infections, and neurodegenerative diseases.

An independent organisation, its founding partners are the Medical Research Council (MRC), Cancer Research UK, Wellcome, UCL (University College London), Imperial College London and King’s College London. 

The Crick was formed in 2015, and in 2016 it moved into a new state-of-the-art building in central London which brings together 1500 scientists and support staff working collaboratively across disciplines, making it the biggest biomedical research facility under a single roof in Europe.

Summary

This role reports to the Associate Director of Philanthropy and sits in the Crick’s Philanthropy team. The Philanthropy team works across two organisations, the Crick and Cancer Research UK, to help raise significant donations of £100,000 in support of the Crick’s work. The team was formed in 2018, and it is an exciting time to join as the organisation begins to scale its philanthropic activity in preparation for a fundraising campaign. 

The Philanthropy Coordinator plays a critical role as the first point of contact for external guests, but also for colleagues within Cancer Research UK. The postholder will be excellent at building internal relationships within both organisations and crucially able to help colleagues navigate the Crick to expedite the team’s fundraising activities and operation.

Key responsibilities

These include but are not limited to:

  • Administration – The Crick Co-ordinator will provide administrative and operational support across the Crick Philanthropy team and visiting CRUK colleagues, including assisting with diary management and support for the Associate Director of Philanthropy, tours, appointments, travel plans and arrangements, and expenses for the team. Oversee the Crick Philanthropy inbox, ensuring timely response and referral of any internal or external enquiries, acting as the first point of contact for the Crick Philanthropy team. Assist in coordinating the logistics for prospect and donor meetings, and events (catering, room booking, visitor arrangements, etc) . Support visiting Philanthropy colleagues and ensuring the smooth operations of the Crick Philanthropy area (Covid testing requirements, building access, desks, storage, IT).

  • Meetings – responsible for leading on the delivery of the operations, logistics and administration of all Crick Philanthropy team and governance meetings, including the Crick Team meeting, Crick Strategy meeting and the Crick Fundraising Committee. This includes drafting agendas, commissioning papers, collating and sending papers, taking minutes, and disseminating and monitoring actions.

  • Data Management – assist in recording and tracking donor activity, ensuring accurate maintenance of donor records, uploading leadership comms, reviewing event lists, pulling dashboard data, support Gift Associate with updating data and logging future activity.

  • Donor meeting notes – responsible for circulating Donor Meeting Notes and uploading to SharePoint and donor Siebel records.

  • Finances – responsible for liaising with Crick Finance to process and receipt direct to Crick gifts, working in collaboration with Donor Relations, as appropriate. Partner with Associate Director of Philanthropy ad Gift Associate to ensure accurate and timely income reports.

  • Engagement – responsible for working closely with internal Crick colleagues (Legal, Grants, Finance and Communications ) and coordinate engagement with Crick scientists and leadership, and the broader CRUK Philanthropy Directorate.

  • Support colleagues by updating content on the Crick’s Intranet.

  • Other responsibilities relevant to the role as per organisational requirements.

Skills and experience

The post holder should embody and demonstrate our core Crick values: Bold, Imaginative, Open, Dynamic and Collegial, in addition to the following:

Essential

  • High customer service standards
  • Ability to prioritise, manage conflicting deadlines, work well under pressure and manage multiple tasks to deadline.
  • Proven ability to own activities, manage own workload and the ability to collaborate effectively.
  • High level of IT literacy, including good working knowledge of Microsoft Office packages, including the use of databases.
  • Proven ability to synthesize large amounts of information from a variety of sources, interpret and present clearly.
  • Proven success of good stakeholder management, comfortable working with senior leaders and ability to build strong working relationships.
  • Excellent stakeholder management and people skills and ability to work with, and communicate effectively and professionally with, a wide range of individuals. Able to influence and persuade others.
  • Interest in major gift fundraising; motivated by science and the opportunity to be part of the Crick and CRUK’s campaign and growing philanthropy effort.

Desirable

  • Knowledge and experience of fundraising and working in a fundraising operation. Familiarity with basic fundraising principles and strategies.
  • Interest in major gift fundraising; motivated by science and the opportunity to be part of the Crick and CRUK’s campaign and growing philanthropy effort.