PA and Translation Support Officer

Reports to: Head of Translation Operations

This is a full-time, permanent position on Crick Terms and Conditions of Employment.

Overview

The Francis Crick Institute is a biomedical discovery institute dedicated to understanding the fundamental biology underlying health and disease. To deliver our mission, we bring together multi-disciplinary expertise, working with different organisations across the academic, clinical and industrial spheres. This creates a space for discovery without boundaries and supports the translation of discoveries into health benefits.

The delivery of the Crick’s strategy requires a Translation Team of dedicated individuals, working to translate life science ideas into meaningful outcomes that could benefit society.

Role

We are seeking a dedicated individual who can manage the diary of the Director of Translation, as well as support this small team. There is scope to get involved in various projects such as events, project management and support, translation training, or developing communications internally and externally about the work of the team. You must be flexible, organised and proactive.

KEY RESPONSIBILITIES

These include but are not limited to;

• Manage the Translation Director’s diary and meetings (approximately half of the time).
• Proactively provide administrative support to the Translation Director, and to the team as required.
• Manage the Translation Director’s travel arrangements and expenses as needed.
• Arrange internal and external meetings involving but not exhaustively, the Crick Executive, Group Leaders & researchers, external stakeholders.
• Organise and oversee internal Translation events (such as the annual Sir David Cooksey Prize in Translation; and the Investor Breakfast events), liaising with the events team.
• Organise the logistics and administration of Translation committee meetings including the Translation Advisory Group and Translation Board. This includes drafting agendas, commissioning papers, collating and distribution of papers, minute taking, disseminating and monitoring actions.
• Support the development and implementation of new processes related to translational science projects.
• Support the project management of translational projects where appropriate, for example monitoring, recording and tracking key information.
• Keep website and intranet content up to date, liaising with the communications team and other translation team members as needed.
• Support the implementation of the translation training programme working closely with the Head of Translational Science.
• Ensure appropriate induction of new staff in the team.
• Create/edit PowerPoint presentations, produce written documents, and edit Excel spreadsheets as required. Use Workday, the Crick’s finance and HR system for some administrative activities.

KEY EXPERIENCE AND COMPETENCIES

The post holder should embody and demonstrate our core Crick values: Bold, Open and Collegial. This position requires exceptional organisational and interpersonal skills as well as the ability to foster and facilitate relationships within the Crick.

ESSENTIAL:

• Previous administrative experience including complex diary management
• Experience of providing high level administrative support to a team of people
• Excellent time management and organisational skills and the proven ability to deliver work to tight deadlines
• Ability to proactively take on discreet pieces of work, or projects, and deliver them well and on time
• In-depth knowledge of Microsoft 365
• Excellent written and oral communication skills
• Excellent interpersonal and team-working skills, exhibiting the ability to influence at all levels and able to work effectively as part of a team, encouraging a collaborative approach
• Methodical approach to work, excellent attention to detail
• Flexible, motivated and resilient and able to work effectively in a collegial environment
• Confidence to take on unfamiliar tasks and to learn on the job

DESIRABLE:

• A demonstrable interest in science and how it can benefit society
• An undergraduate science degree or some administrative work in a research environment