Grants Manager (Post Award)

In the Crick's Post Award Grants Team.

Part of Crick Operations.

The Grants Manager role at the Crick reports to the Head of Grants Management. They provide support as required to the Senior Grants Managers in all aspects of external contract administration and those Crick staff associated with the development of proposals and Finance staff following activation of awards. Where appropriate, they also liaise with external funding bodies and HEI colleagues in all aspects of grant administration.The objectives of the role include: advising staff seeking external funding for research, innovation and research support; the timely sourcing and dissemination of grant funding opportunities; providing administrative support for the Grants Management System; maintaining all necessary documentation related to external grant applications as well as awarded projects; managing the accurate transfer of information between the Grants Management and Finance Systems.

Key information

Job reference
R655
Salary
From £40,600 with benefits, subject to skills and experience
Application close date
04 September 2022, 23:59 BST
Hours per week
36 (full time)
Posted 05 August 2022

Job Summary

To be responsible for the financial management of a portfolio of research projects.

To provide comprehensive post award financial management and administrative support to ensure that Group Leaders and Researchers receive prompt advice and an efficient service from the point of award acceptance and project set up, to financial monitoring/reporting, management of financial budgets, final claim, project reconciliation, closure and preparation for any internal and external audits.

Key responsibilities

These include but are not limited to:

  • Responsible for the post award administrative and financial management of a varied portfolio of research grants and others as required.
  • Provide a single point of contact for internal and external enquiries relating to their portfolio, from funders, Group Leaders, Service Delivery Partners, and ensuring that they are recorded and acted upon in a timely and effective manner or escalated as appropriate
  • Support Group Leaders with regards to the planning and preparation of budget plans and providing guidance in relation to the eligibility of expenditure in relation to funders terms and conditions.
  • Work closely with the Human Resources Team with regards to the approval process of staff to individual projects, paying particular attention to budget control and compliance to funders terms and conditions.
  • Regularly review projects to monitor budgets, income and expenditure and ensure early identification of significant variances [budget under / overspends, ineligible costs, overhead recovery etc.]. Liaise with Group Leaders over any variances and potential financial problems and provide advice on how to resolve. Provide forecasts against funds remaining,
  • Prepare interim and final claims for expenditure, within set deadlines, ensuring good cash flow on projects.
  • Produce routine and customised financial reports for budget holders and other colleagues incorporating funders terms and conditions and to be able to explain accounting and financial concepts to non-finance staff
  • Maintain a detailed knowledge of funder terms and conditions as well as internal financial procedures and regulations, and apply these consistently, and in particular with regard to financial returns.
  • Manage the distribution of grant funds in relation to Collaborative Research Agreements where the Institute is the coordinating institution.
  • Liaise with funders with regards to any requests for amendments, extensions or virements, in liaison with the Senior Grants Manager (Operations).
  • Maintain robust record keeping systems including Timesheets (to comply with institute, funder and audit requirements).
  • Assistance with regards to project and institute audits.
  • Any other duties or tasks that may arise during the course of the day to day activities of the section.

Key experience and competencies

The post holder should embody and demonstrate our core Crick values: bold, imaginative, open, dynamic and collegial, in addition to the following:

The successful candidate should have:

  • An excellent knowledge and practical experience of financial accounting and administration
  • Be highly numerate, and use key software packages including MS Excel and Workday (or other equivalent software).
  • You will have awareness and proven professional experience of post award grant management in either a HEI or comparable sector.
  • An excellent communicator, you will be proficient in time management, meticulous attention to detail, work well under pressure and have proven organisational skills.
  • This is an ever changing and challenging environment and we will require someone with a high degree of competency in both numeracy and general administrative skills to build on the development of the service and to support any future changes.

Essential

Qualifications, experience and competencies

  • Sound knowledge and experience in Grant Management
  • Ability to work independently and also capable of interacting within a group

Desirable

Qualifications, experience and competencies

  • Degree
  • Accounting qualification