KQ Labs Administrator

In the Crick's Translation Entrepreneurship Team.

Part of Crick Operations.

Key information

Job reference
From £27,000 per annum, subject to skills and experience
Application close date
05 February 2023, 23:59 GMT
Hours per week
36 (full time)
Posted 20 January 2023

KQ Labs Administrator

Reports to: KQ Labs Lead

This is a fixed-term appointment which can be full-time or part-time (minimum 4 days per week) on Crick Terms and Conditions of Employment. Contract until July 2024



We are looking for a highly organised Administrator to support the efficient administration of KQ Labs, an accelerator programme delivered by the Francis Crick Institute for early stage data-driven health start-ups from across the UK.

You will be working in a fast-paced environment that will require strong organisational and problem-solving skills. You will use your proactive attitude to support the delivery of a world-class accelerator programme and will be joining a driven, energetic and agile team. 

The core of the accelerator is a five-month training programme tailored to digital health with weekly workshops from experts, funding in the form of a £40k convertible loan, introductions to investors and corporates, and mentoring by a hand-picked network of experts. The programme culminates in a Demo Day event, where the start-ups present to an audience of 150-200 investors.

KQ Labs activities are evolving continuously, so there may be other programmes and events that you may be asked to get involved in.

Key duties and responsibilities will be to:

  • Provide proactive administrative support to the team
  • Conduct legal administration to process the £40k convertible loans which will include document management and liaising with different stakeholders
  • Diary management for the team including organising and minuting meetings and workshops
  • Organise and oversee KQ Labs events
  • Maintain databases and contact lists
  • Maintain impact reporting templates and produce simple reports
  • Assist with invoicing, expenses, payments and finances
  • Arrange travel and accommodation for staff when required
  • Answer queries, compose and answer routine correspondence, type and proofread/format documents on request.
  • Ad hoc administration duties for the Crick Entrepreneur in Residence.


The post holder should embody and demonstrate our core Crick values: Bold, Open and Collegial, in addition to the following:


  • Previous administrative experience including exceptional time management skills and attention to detail.
  • Strong organisational skills and the ability to prioritise in the face of competing priorities
  • Excellent interpersonal skills with the ability to communicate with stakeholders at all levels
  • Ability to show initiative and management of own workload
  • Demonstrable ability to manage large volumes of data and produce simple reports with that information
  • Demonstrable ability to efficiently manage multiple, concurrent activities in a fast-paced environment.
  • Ability to deal with sensitive information in a confidential manner
  • Proficient with Microsoft or Google office tools (e.g. Excel/Sheets, Word/Docs, Powerpoint/Slides)


  • Previous experience of working in an administrative or entrepreneurial environment (e.g. an accelerator programme or start-up); or in an academic or research environment

This role will require you to be based in the office at least 3 days a week to fulfil your duties