Science Operations Administrator
In the Crick's Service Delivery Administration Team - L02.
Part of Crick Operations.
Science Operations Administrator
This is a full-time, permanent position on Crick terms and conditions of employment.
The Administrator will play a key role in supporting the needs of the science at the Crick. As part of a team, you will provide comprehensive administrative support to the science across the Institute.
The role will be pivotal in ensuring all scientists, and science related teams, at the Crick have administrative support. The role reports to the Service Delivery Manager and will provide general administrative support to a number of groups as well as specialist support when necessary. The role will be part of a team, working closely with other Administrators and the wider Service Delivery Team
These include but are not limited to:
Provide general administrative support to all laboratory based staff
First point of contact for queries from laboratory based staff and answering queries in a timely manner
Arrange internal and external meetings (including seminars, laboratory meetings, special interest group meetings, ad hoc meetings) book meeting rooms and equipment, produce visitor itineraries and arrange reimbursements as appropriate
Arrange UK and overseas travel and accommodation and produce concise travel itineraries for Group Leaders and their visitors
Manage travel and expense claims according to agreed policies; process, log and track expense claims
Delivering an admin/floor induction for new staff to the Institute liaising with managers of the laboratories
Proactively supporting the Laboratory Heads with recruitment related tasks such as organising interviews and ensuring all recruitment documents are completed appropriately and sent to HR
Monitoring the end dates of visiting scientists, providing the HR team with details of all starters, leavers and extensions within set deadlines
Contribute to the review and continuing improvement of team working practices and processes
Support scientists with reconciliation of receipts and invoices
Ordering goods and escalating to the Finance and Procurement team when required
Manage/distribute all incoming and outgoing mail, including FedEx and couriers
Taking minutes/notes in meetings, supporting Institute wide requirements
Maintain a secure filing system and retrieve information as required adhering to GDPR regulations
On behalf of Laboratory Heads approve sickness absence and annual leave on HR system
To provide cover to colleagues in other parts of the Institute as necessary
Keep notice boards (physical and electronic) up to date
There may be a need to work flexible hours on occasion – advance notice would be given
Key experience and competencies
The post holder should embody and demonstrate our core Crick values: bold, imaginative, open, dynamic and collegial, in addition to the following:
Previous administrative experience including complex diary management
Proven experience of providing high level administrative support to a team of people
Excellent IT skills and experience with Microsoft Office
Excellent interpersonal skills with the ability to build rapport with a wide cross-section of people and maintain good working relationships
Ability to deal with sensitive information in a confidential manner
Well organised with a strong ability to prioritise and deliver to deadlines
Ability to show initiative and management of own workload
Strong problem solving skills with excellent attention to detail
Previous experience of working in an academic or research environment
At the Crick, we conduct research at the forefront of biomedical research. We combine rigour with an open and collaborative culture, and are outward-looking, reflecting our status as a partnership of six organisations aiming to pool knowledge, ideas and resources. We have a wide research portfolio with no divisions or departments, bringing biomedical researchers together with clinicians, physical scientists and applied scientists from our pharmaceutical partners.
We aim to attract the most talented researchers and support them to tackle innovative research questions. Our science technology platforms provide our researchers with access to state-of-the-art technology and expertise.
We provide an excellent learning environment with dedicated education programmes in public engagement with science, education and personal development, and a postdoc training programme that prepares scientists for leadership roles in science.
If you are interested in applying for this role, please apply via our website.
All offers of employment are subject to successful security screening and continuous eligibility to work in the United Kingdom.
This is no closing date for this role, we encourage you to apply as soon as possible if you are interested in the position.